A useful trick you can use when
developing some types of documents is
the ability to sort the various parts of the document based on the
headings you use. For instance, you can sort the document based on
first-level headings (paragraphs that use the Heading 1 style) by
following these steps:
1. Switch to Outline view by clicking on the Outline view button
that appears just to the left of the horizontal scroll bar.
2. Using the controls on the Outlining toolbar, collapse the
headings so that only the first-level headings are shown. (This
step is not strictly necessary, but does make the screen a bit
more readable.)
3. Place the cursor at the beginning of the first heading and press
Ctrl+Shift+End to select everything through the end of the
document.
4. Choose Sort from the Table menu. Word displays the Sort dialog
box.
5. Click on OK to accept the default settings in the dialog box.
Had you skipped the first two steps and performed the sort in any view
besides Outline view, every paragraph would have been sorted
alphabetically and therefore rearranged so that subordinate paragraphs
would be separated from their headings. In other words, you would have
a mess. However, in Outline view, the highest level headings are
sorted, bringing along the subordinate heading levels and body text.
If you wanted to sort by Heading 2 paragraphs, you should also use
Outline view, but you would have to first select all the heading two
paragraphs subordinate to a particular Heading 1 paragraph and then
sort. You will get the same results regardless of how many heading
levels that you show on the Outline toolbar.
(Thanks to Phil Rabichow for contributing this tip.)
|